Update your RFP with any of your organization’s mandates and specific asks

Adjust RFP delivery deadlines to allow supplier to properly and thoroughly find solutions to meet your needs

Have a collaborative discussion to walk through your expectations and needs relating to your attendee mindset, space design and overall meeting objectives

Review agenda chronologically in partnership with supplier to address any unforeseen or new gaps or areas of focus to ensure comfort of attendees

Ask for layouts early in the process to help visualize the recommended use of space

Talk to your DMC partner about your priorities to help expedite the information you need to advance your planning process

Discuss budget impacts up front. Are there new “buckets” where spend will need to be allocated as a result to changes in the meeting format, content or style?

Ensure the additional steps for health and safety are taken at every level. Any additional labor or products required should be factored into your budget

Be realistic about attendance numbers and transparent around anticipated attendance drop off, so we can discuss up front and prepare for possible attrition based on travel destinations or program element